The Ontario Arts Council is a publicly funded agency of Ontario’s Ministry of Tourism, Culture and Sport. OAC’s primary purpose is to award grants to professional artists and arts organizations.
Competition number: 09-18
Deadline for submissions: July 27, 2018 at 5 pm
Position type: Fixed Term
Start Date: July 2018
End Date: May 2019
Remuneration: $21.93 - $32.89
The Ontario Arts Council (OAC) requires an experienced administrator to work within the granting department to provide program administration to assigned granting programs, for coordinating the collection of accurate financial and statistical information into the CADAC* (Canadian Arts Data/Données sur les arts au Canada) system to meet OAC’s granting program application and reporting requirements, and to provide other administrative support. *CADAC is a web-based financial and statistical database used by multiple public arts funders.
Primary Responsibilities Are:
• Carry out Program Administrator responsibilities for assigned granting programs, such as responding to queries on program application requirements and the use of the on-line granting application system, making travel and meal arrangements, drafting cheque requisitions, meeting set up and support, taking notes, drafting correspondence, filing, data entry and final report tracking;
• Act as a principal OAC contact with operating organizations on the review and validation of the data entered into the CADAC, financial and statistical forms and confirmation of OAC grants reported on the applicant’s financial statements to ensure accuracy and completeness, in accordance with OAC CADAC tasks as per Operating Program Critical Paths/ timelines;
• Work closely with Program Officers on the information required by operating organizations into CADAC, by tracking data entered into CADAC, following up with operating organizations on their submissions and providing guidance, and generating reports; and
• Act as regular back-up to the Receptionist for breaks and absences.
• Support other granting administrative duties, as assigned.
Key Selection Criteria/Qualifications:
• College diploma and/or undergraduate degree in arts management, finance, accounting and/or business project management.
• Arts background, arts administration experience and understanding of arts organizations’ budgets is preferred;
• Previous experience in an administrative capacity;
• Excellent administrative and organizational skills, backed by the ability to multi- task;
• Practical experience analyzing financial and statistical data, and working with budgets, metrics and reading audits;
• Demonstrated interpersonal skills, patience and tenacity, with the ability to work with a diverse set of individuals internally and externally and provide excellent customer service;
• Excellent oral and written communication skills with the ability to explain conceptual statistical and financial information in plain language;
• Advanced level of oral, reading, and writing comprehension in English and French is a requirement;
• Intermediate experience using PC applications, databases and the Microsoft Office Suite; in particular, advanced knowledge of Excel in order to create macros and visual basic scripts is an asset, and experience with Microsoft Project or otherwise similar software an asset.
Qualified candidates are invited to submit a cover letter and resume by 5 p.m. (please note that applications that do not include a cover letter will not be considered):