Theatre Replacement is seeking a Senior Producer to work as a permanent, full-time staff member of the T/R team, alongside the Artistic Director, Operations Manager, and Staff, to help steer the organization through the managing of large-scale and touring artistic productions and public programs.
The Senior Producer will be responsible for leading and managing the organization’s activities through their work in production management, hiring, contracting and managing artistic and production staff, negotiating presenter agreements, project and larger operational budgeting, scheduling and tour management.
The position is led by the visioning of the company Artistic Director, Maiko Yamamoto, guided by and via participation in the Society’s Strategic Planning, and direction of the Staff and Board.
This person should have a minimum of five years experience in producing, as well as experience in tour production and in working with independent theatre companies. The Senior Producer should also possess a passion for the arts and have a strong literacy in the local, national and international arts scenes.
RESPONSIBILITIES
Reporting to the Artistic Director, and working alongside the Operations Manager and T/R Staff, the Senior Producer will work in a full time, four days per week position for Theatre Replacement Society. Specific duties and responsibilities are outlined in the following areas:
Production:
Serve as Lead Producer for designated Artistic Projects and Programs as determined by the Artistic Director. Duties will include:
- Hiring, contracting and management of all artists, designers, technicians, and production personnel, including required negotiations with agents, unions and associations;
- Negotiate co-production and presentation agreements, including presenter contributions and guarantees;
- Develop and maintain project budgets;
- Create production schedules/timelines and chair production meetings;
- Prepare reconciliations and arrange for payment, including the payment of royalties;
- Arrange for necessary equipment and facility rentals;
- Arrange for hospitality, travel, and visas for visiting artists;
- Liaise with venue staff and technicians;
- Assist in the creation of promotional and archival materials;
- Assist in the creation of program and lobby materials;
- Manage media enquiries and media calls;
- Provide on-the-ground production support as required.
- Participate in the creation of project-based grant funding requests.
Operations:
- Participate in the creation of operational grants as required, in particular, the creation of management reports, budgets, and support materials. Lead and manage project specific grants, also as required;
- Build funding requests for, hire, manage, and evaluate project-based support staff (part-time staff, contractors, interns, student and co-op placements, and volunteers);
- Assist with tracking operational and project funding, including the tracking of pre-payments, deferrals, deadlines and final report due dates;
- Maintain appropriate insurance, covering equipment and personnel for company-wide operations;
- Oversee the rental of company equipment.
Financial:
- Assist T/R’s Artistic Director & Operations Manager with the creation and building of the annual operating budget. The Senior Producer will utilize and assist with regular updates to this budget to guide company operations;
- Manage co-production agreements and payment reconciliations;
- Assist with development, analysis and oversight of project and operational budgets and cash flow.
Touring:
Tour Producing & Management for designated touring activities:
- Arrange for travel, freight and ground transportation needs;
- Ensure touring company members are comfortably housed;
- Arrange for company visas, licenses, and the payment of withholding and other taxes;
- Ensure that the company holds appropriate insurance for all gear and personnel while on the road;
- Serve as primary liaison between traveling company members and the presenter, venue personnel and other hosts;
- Help facilitate engagement activities while on the road;
- Arrange for hospitality needs on the road;
- Assist with tour development activity on the road, including inviting and following up with local presenters and VIPs;
- Respond to needs of company members, as required;
- Lead the preparation and submission process for travel and touring grant requests.
Internal, Board & Community Relations:
- Hiring, mentoring and supporting interns and company staff;
- Actively participating in company Strategic Planning;
- Represent the company at local events and presentations;
- Build and maintain effective relationships with staff members, artists and production personnel;
- Work closely with the Artistic Director and Operations Manager to ensure effective and efficient participation in the identification, cultivation, solicitation, and stewardship of all supporters, funders, and volunteers.
Development:
- Utilize patron and donor data (collected and maintained by the Operations Manager) actively and effectively in order to achieve company operational and development goals;
- Set and monitor fundraising targets for individual giving, annual digital fundraising campaign and/or fundraising events;
- Facilitate Board of Directors’ involvement in all fundraising initiatives;
- Identify opportunities for the development of sponsors and donors;
- Lead annual digital fundraising campaign, including:
- Producing campaign content;
- Develop and implementing communications strategy;
- Activating board involvement;
- Final reporting and reconciliation.
Marketing & Promotions:
- Assist in the creation of company promotional materials;
- Assist with the creation of communications plans for artistic projects and public programs;
- Assist with press releases, company announcements, newsletters and social media posts.
Other Valuable Skills or Assets:
- Experience training or working with the skills to promote equity, diversity, inclusion and access;
- A valid driver's license;
- Comfortable working in Google Docs and in Excel;
- Proficiency in social media marketing (for example, Facebook, Twitter, Instagram, Mad Mimi newsletter software);
- Cross-sector business experience;
- Education or experience in fundraising management;
- Successful grant-writing track record.
**We welcome you to share your valuable skills and assets with us, which are not limited to the list above.
QUALIFICATIONS
The candidate should ideally have professional producing experience with a strong working knowledge of the live arts locally, nationally and internationally, with a minimum of five years experience and a passion for the arts. This person strives for care and excellence in all of their working relationships, and appreciates being part of a connected and value-driven organization.
The candidate should also have strong collaborative skills and a desire to work in an interconnected team, as well as the ability to self-manage and lead others. The ability to anticipate problems and to show leadership in identifying and responding to issues related to all aspects of company production is helpful, as are skills in effective and responsible management of program budgets to maximize available resources. Excellent team-building, oral and written communication skills will be an asset to create and maintain effective working relationships and tactfully communicate with colleagues and other organizations. A candidate with their own network of artists, producers, arts administrators, and others in the field, will be an ideal fit for this role.
THE OPPORTUNITY
The Senior Producer position represents an incredible opportunity to be a team member of one of the most recognized experimental creation-based companies in Canada with a strong international reputation.
Salary: $50,000 to $60,000 annually, commensurate with experience. A full time position (four days a week) that also includes a comprehensive group benefits package (eligible after three months of employment) and funds to support professional development.
Start Date: A mutually agreed upon date in January, 2023.
HOW TO APPLY
Only candidates with legal authorization to work in Canada can be considered. Theatre Replacement is an equal opportunity employer and invites all applicants to apply for the position, but priority will be given to BIPOC candidates.
Please send a resume and one page cover letter detailing how you can contribute to this dynamic not-for-profit arts organization, to the contact below. Please include contact information for three references. We will be accepting applications until September 18th, 2022 and will be conducting interviews in October, 2022.
Please address submissions as follows:
Subject: Hiring Committee - Senior Producer
Attention: Maiko Yamamoto - Artistic Director, Theatre Replacement
Please send electronic submissions to: maiko@theatrereplacement.org
We thank all applicants for your interest in Theatre Replacement. Applicants who are selected for an interview will be contacted by October 1st, 2022.
