About the Position
Reporting to the Artistic Administrator, the Company Manager executes all Company Human Resource Maintenance and Touring Activities and supports the Artistic Department with the day-to-day administrative functions of the department. The position provides administrative and clerical assistance with communications, Season preparation, tour advancement, immigration, file management, and project support.
Collectively, the Artistic Staff is responsible for all artistic components of the National Ballet and is critical to preserving its outstanding reputation as a standard bearer for classical and contemporary ballet. All Artistic Staff members demonstrate leadership, positivity and collaborative qualities while maintaining the standard of professionalism and excellence in all aspects of their work.
Key Responsibilities
- Compile all personnel information necessary for airline, government, and other documentation. Assist the Artistic Administrator in the logistics of upcoming tour planning including accommodations and transportation and prepare, update, and distribute the Tour itinerary. Liaise with all relevant departments to manage the annual touring plan, actions, and budget.
- Continually research and develop an understanding of the touring marketplace. Complete the various requisite forms for all Visa, Immigration issues and permissions and submit applications to authorities (consulates, immigration department, etc.). Ensure all passport information is up-to-date.
- Be “on call” at all times for the duration of performance runs at the FSCPA and while the company is on tour.
- Administrative tasks related to guests including but not limited to; organize accommodations and transportation, distribute per diems, expense reimbursements, and general communications.
- Field various immigration-related questions and requests and collect and maintain visa records, including temporary foreign workers. Assist our agents and representatives in other countries if those agents are applying for visas on our behalf.
- Participate in preparing applications for touring. grants from the Canada Council and the Ontario Arts Council, as needed.
- Request holds and type ticket sheets for VIP and Artistic seats.
- Maintain a clear understanding of the CAEA and the AFoM agreements. Prepare and coordinate contracts, union paperwork, affidavits, and payroll for supernumeraries, including National Ballet School students performing in the Nutcracker.
- Ensure medical coverage for Toronto performances.
- Perform other duties including, but not limited to; manage petty cash, file maintenance, stage flower management, proofread various internal communication documents and respond to general inquiries, as required.
Qualifications & Competencies
- Post-secondary education in Arts or Business Administration; or equivalent experience in or a related non-profit.
- Experience processing Canadian Immigration and Taxation documents and working with contracts and agreements a strong asset.
- Expert use of MS Office including Word, Excel, Outlook, Teams and/or Zoom.
- Solid time management, deadline-driven, and comfortable with fluctuating priorities in a fast-paced, multi-tasking, team-focused environment with the ability to work independently.
- Excellent oral and written communication skills.
- Ability to maintain confidentiality and demonstrate a high level of professional conduct, tact and discretion.
- Working Conditions
- Must have a valid Canadian Passport and able to travel internationally.
- Primarily work out of our main office, The Walter Carsen Centre located at 470 Queens Quay West, Toronto
- Occasional evening and weekend work out of the Four Seasons Centre for the Performing Arts located at 145 Queen St West, Toronto during Performance Season
Compensation and Benefits
- We strive to offer competitive, market-based compensation. During the interview process, we will work closely with you to determine a salary package that is commensurate with your experience and background. We understand the importance of work-life balance and are committed to supporting our employees’ overall wellbeing and productivity. We offer a range of benefits and perks to assist in maintaining this essential equilibrium:
- Complimentary season tickets to performances at the Four Season Centre for the Performing Arts
- Comprehensive Health & Dental and Paramedics Benefits package, including a Health Spending Account
- Company-matched Defined Contribution Pension Plan
- Counselling services and wellbeing resources through our Employee Assistance Program
- Hybrid and flexible work environment.
Application Process
Please submit one PDF document that includes your cover letter, resume and salary expectations to HR@national.ballet.ca with the subject heading “Company Manager” by no later than November 30, 2023. Resumes will be reviewed as soon as they are received. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Successful candidates will be subject to a vulnerable background check.
The National Ballet of Canada recognizes its heightened duty to protect employees from health and safety risks. As such, an offer of employment shall be conditional on proof of full COVID-19 vaccination with a vaccine series approved by Health Canada.
All applicants must be legally entitled to work in Canada. We will primarily be using your phone number listed or email to communicate with you. It is your responsibility to include an updated phone number and email address and accepts calls/emails from unknown users. As we send time sensitive correspondence, we recommend that you check your phone, voice messages and email regularly. If no response is received within a reasonable timeframe, we will assume you are no longer interested in pursuing the opportunity. Should it be determined that any background information provided be misleading, inaccurate or incorrect, we reserve the right to discontinue with the consideration of your application.
Statement of Intention and Accommodation
The National Ballet of Canada is committed to fostering an inclusive, accessible, and equitable environment where employees feel valued and respected. We are committed to reflect the diversity of our community, our city and our country. We strive to ensure our recruitment and selection processes are bias-free. We welcome and encourage submissions from Indigenous, Black and People of Colour, the Deaf and disabled as well as individuals of all genders, cultures, ethnicities, sexual orientations, and abilities. We are committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). The Human Resources department will work with applicants requesting accommodation at any stage of the hiring process.
