HIRING ORGANIZATION: Council for the Arts in Ottawa
JOB TITLE: Bookkeeper
STATUS: Contract (3-4 days per month)
SALARY INFORMATION: The starting salary will be commensurate with education and experience.
PRIMARY PURPOSE: To provide financial and administrative support to the organization.
NATURE OF WORK: Reporting to the Executive Director, this position provides support for organizational finance and administrative duties. This position interacts with Board and Staff, requiring good interpersonal skills, attention to detail in maintaining records and correspondence in an office environment. Work is performed with general supervision in a fast-paced environment, subject to multiple deadlines and priorities.
TYPICAL DUTIES: Provides support for the Executive Director and Treasurer, including reconciling financial transactions, preparation of financial reports; processes credit card payments, maintains electronic and paper files; manages invoicing of services and collection of outstanding invoices, preparation of charitable donation receipts, preparation of monthly payroll remittances, preparation of annual working papers, with support from the Treasurer and other related duties as assigned.
QUALIFICATIONS:
- At least five years of bookkeeping experience.
- Very organized and systematic nature
- Independent, efficient and productive
-Technically sound and confident with new technology
-Competence in Quickbooks, Microsoft excel and other basic computer sills
- Ability to effectively organize and prepare back up documentation to support any financial information reported externally
OTHER ASSETS:
- Book-keeping experience specific to the not-for-profit sector
- Accounting background
- Interest in the arts and cultural sector
SKILLS:
- Ability to manage multiple tasks and maintain attention to detail;
- Ability to effectively work both independently and as part of a team;
- Effective interpersonal, communication and organizational skills;
- Demonstrated ability to function in a high volume setting with numerous and conflicting deadlines;
- Demonstrated public relations skills including the ability to interact effectively with members, clients, donors and funders
- Ability to handle interactions with tact, discretion, confidentiality and cultural sensitivity;
- Self-motivated and creative, with the ability to follow direction and at the same time exercise initiative when required;
APPLICATION DEADLINE:
5:00 p.m. MAY 17, 2013
Please provide the following as part of your application;
1. A current resume.
2. A cover letter outlining your experience specifically related to the job requirements, and explain why you believe that you could make a positive contribution through this position.
3. The names and contact information for three professional references.
Send your completed application to:
Executive Director
Council for the Arts in Ottawa
2 Daly Avenue
Ottawa, ON, K1N 6E2
Or by email to:
peter@arts-ottawa.on.ca
All applications will be held in confidence.
Due to the anticipated volume of applications, we will only be notifying candidates selected for an interview.
We appreciate your interest in the Council for the Arts in Ottawa and in this important position with our organization.
The Council for the Arts in Ottawa was founded in 1982 as a not-for-profit, membership-based organization dedicated to encouraging and developing an appreciation for the arts in the Ottawa region. With an annual budget of about $330,000, the CAO raises funds through membership fees, special events, corporate contributions, and generous financial assistance from the City of Ottawa and the Ontario Arts Council.
Day-to-day activities of the CAO are managed by Executive Director Peter Honeywell. The 12-member Board of Directors meets monthly and is headed by Tom Pierson. Board members also work on committees for communications, fundraising, and education.
