Artscape wishes to hire a suitably qualified and experienced consultant to undertake the local project management of a process to explore the potential arts and cultural partners that might come together in a new facility as part of the re-development of the Domtar Lands in the Chaudière area, one of the largest urban redevelopment opportunities in both Ottawa and Gatineau. Artscape is working with Windmill Development Group and Dream who have identified the potential of arts and culture to play a leading role in the revitalization of the Domtar Lands. The development partners have asked Artscape to explore the potential range of creative and cultural sector uses that might come together in the first phase of the redevelopment of the site and have allocated a notional 60,000 square feet of adaptive re-use space for this purpose, subject to the outcomes of the initial study.
The Project: Overall Scope of Work
We plan a three phased process which is well tried and tested as a tool to advance projects of this sort, and which has been used to advance Artscape’s own projects (i.e. Artscape Wychwood Barns, Daniels Spectrum and Artscape Youngplace in Toronto) and through our work advising communities across Canada. The project, which will be led by Artscape’s expert team, will seek to establish a strong, shared project vision which is built from the ground up in the local community and which embraces the needs and aspirations of the arts and cultural communities in Gatineau and Ottawa; the specific cultural concerns of First Nations and francophone communities and the Master Concept Plan and development principles established by the development partners in consultation with the community. The project has three distinct phases, as follows:
Phase 1: Community Context and Engagement (Sept/Oct 2014 – Dec/Jan 2014/5)
A comprehensive understanding of the context, needs and aspirations of the arts and cultural sector in Gatineau and Ottawa will form the foundation for our work, will be essential in building relationships of trust between the development team and the arts and cultural sector in the region and of course enrich our understanding of the arts and cultural context, issues, challenges and opportunities.
Phase 2: Request for Expressions of Interest (Jan – April 2015)
Artscape has successfully used an REOI process in the early phases of project development to test and refine the vision, mission and mandate of a project and to gain an understanding of the spatial and technical requirements for the project. The process is used as a tool to stimulate and
Phase 3: Analysis (April – May 2015)
In the final phase Artscape will review the outcomes of the REOI in the context of our wider environmental, cultural policy and legislative scan, to clarify a project vision, mission and mandate. Market response, the ranges of uses envisaged and an outline building program along with budget analysis will be prepared. Working with the client a critical path and next steps will be agreed.
Local Project Manager: Roles and Responsibilities
The Local Project Manager will provide day to day local project management and will undertake the majority of onsite community engagement and communications. The successful candidate will be managed by and report to Artscape’s Program Manager in the Creative Placemaking Lab.
Key responsibilities include:
Phase 1:
- Contribute to environmental scan and policy review as required
- Identification of key informants
- Plan and coordinate up to 16 key informant interviews including briefing and follow up
- Undertake 8 (francophone) key informant interviews
- Contribute to the identification and recruitment of a Community Steering Committee
- Co-ordinate, prepare material for and attend 1 Steering Committee meeting and attend online / face to face Artscape team meetings as required.
Phases 2 and 3:
- Contribute to drafting and refining a Request for Expressions of Interest.
- Manage and co-ordinate the creation of a comprehensive REOI distribution network with local partners
- Manage and co-ordinate all aspects of REOI distribution, addenda and Q&As
- Plan, co-ordinate and attend 2 Site tours / info sessions
- Contribute to analysis of responses and to final report to client
- Co-ordinate, prepare materials for and attend 2 community Steering Committees meeting and attend online / face to face Artscape team meetings as required.
- Manage translation services where required
Qualifications
The successful candidate will be able to comprehensively demonstrate skills, experience and understanding in the following areas:
Skills + Qualifications
- An effective, organized project manager
- Exceptional capacity in partnership development, collaboration and facilitation
- A self -starter able to plan, coordinate and deliver projects on time
- A meticulous record keeper
- Proven oral and written communication skills in French and English
- At minimum a 1st degree in a relevant discipline
Experience
- Demonstrated professional experience in project planning, management and delivery in an arts and cultural and / or real estate development and / or planning and urban development context
- Demonstrated professional experience working in or with the arts and cultural sector in Gatineau and Ottawa
- Demonstrated professional experience in community engagement and stakeholder consultation
- Demonstrated experience of working in a collaborative, creative and fast-paced environment
- Demonstrated experience of working with diverse partners, stakeholders and collaborators
Understanding
- Broad understanding of, and preferably strong connections to the arts and cultural sector in Gatineau and Ottawa
- A knowledge of and passion for the intersection of culture, community and economic development; urban planning and regeneration
Language Proficiency
It is essential that the successful candidate be fluent in spoken and written French and English and be based in and engaged in the life and culture of the local area.
Technical Skills
Essential: Highly efficient in all Microsoft Office Professional applications
Desirable: web-based CMS and/or HTML; social media
Fee and terms
This contract is offered initially only for Phase 1 of this project. However the expectation is that the contract will be extended to include Phases 2 and 3 of the project. The larger portion of this contract will be in Phases 2 and 3. The total value of the contract over all three phases is likely to be in the region $15,000 to $18,000.
The fee for Phase 1 will be $6,000 +HST. As a guide we expect Phase 1 to consist of approximately 12 days of consultant time. A disbursements allowance $250.00 for local travel etc. for phase 1 will be added to this fee.
The successful candidate will be managed on a day to day basis by Melissa Routley, Program Manager, Placemaking Lab at Artscape. The project will be led overall by Pru Robey, Director, Creative Placemaking Lab. Artscape’s Research and Development and Capital project Managers will also contribute to research and analysis.
To Apply
Please respond with:
- A 1 page cover letter outlining the qualifications and experience you would bring to the position
- A resume
- A list of technical skills as outlined in the posting
- The names of two professional referees indicating if we may contact them prior to interview
- A reference indicating where you saw the job posting
Applications will be received in confidence by email only to: melissa@torontoartscape.on.ca.
Please note your name and Local Project Manager CPL in the email subject line. No phone calls.
