The Director of Operations and Artistic Administration reports to the Executive Director and oversees an operations department consisting of the Assistant Conductor, Personnel Manager, Librarian, and stage crew personnel. Job duties and responsibilities include:
· Planning and implementing all aspects of the WSO’s performance schedule in consultation with the Executive Director and Music Director, and ensuring delivery of all concert and event dates on the WSO’s master calendar.
· Overseeing provision of logistical support as required for each performance, including transportation of orchestra equipment and rental of any staging or technical equipment.
· Creating, maintaining, and monitoring all production and artistic budgets, and ensuring constant and clear communication with other WSO departments and staff regarding operational details.
· Cultivating and maintaining professional relationships with local artists, cultural groups, production companies and host venues.
· Negotiating and administering performance contracts with guest conductors and artists in consultation with the Music Director and Executive Director.
· Planning each season in accordance with established artistic goals and in adherence to approved budgets; and tracking operations and artistic administration expenditures in consultation with the Finance Director.
· Working collegially with other departments to keep them informed of concert and special event information to facilitate effective public relations and marketing of all performances.
· Implementing and enforcing the terms of the Master Agreement.
· Performing other duties as assigned by Executive Director.
QUALIFICATIONS:
· College diploma or university degree in Music, Music Industry Arts, Artistic Administration or a related discipline.
· Work experience in production management or arts administration.
· Exceptional organizational skills and problem solving abilities.
· Well organized, with demonstrated ability to prioritize tasks and projects to meet deadlines.
· Excellent written and oral communication (bilingual English/French a plus), and familiarity with MS Office applications.
· Must be available for day, evening and weekend events and performances as required.
Access to vehicle and valid driver’s license required
