POSITION PROFILE:
We are seeking a Special Events professional who will use their exceptional skills, vision, passion and leadership to elevate our special events to greater heights. This is a very exciting time in the evolution of Alberta Ballet and a unique opportunity to collaborate and lead volunteers and senior staff to influence the strategic implementation of special events. This position will be directly responsible for the planning, budgeting, production, sales, execution, evaluation, financial reconciliation, development of collateral and marketing materials, and reporting and performance measurement of Alberta Ballet’s fundraising events as per the annual business plan. This includes the development of annual plans for the event portfolio and critical paths and timelines for each event.
KEY RESPONSIBILITIES & DUTIES
Event Coordination:
- Coordinate and oversee the execution of all aspects of Alberta Ballet’s events
- Create and execute written plans, budgets and performance measurements for events
- Directly responsible for the execution of specific aspects of events, including, but not limited to:
- Overseeing all aspects of Alberta Ballet’s Special Events
- Working with in-house team for the design of collateral and marketing materials, including programs and managing the production of these materials - Development and execution of marketing strategies as they relate to special events
- Event logistics
- Securing event sponsorship
- Team development and revenue streams
- Securing and liaising with event entertainment as necessary
- Secure all necessary event permits and licenses
- Develop event budgets, monitor revenues and expenses, provide final revenue reconciliations in conjunction with the Finance Department within 60-days of the close of each event
- Creation and distribution of all post-event acknowledgement and stewardship packages and letters within two-weeks of the close of each event
- Creation of formal written reports for each event, detailing successes, challenges and recommendations for following years
- Keep accurate and up-to-date electronic and hard copy records of all work
Volunteer Coordination:
- Coordinate event committee volunteers by prepare meeting agendas, materials, notes, and coordination of all event committee meetings
- Coordinate the Volunteer Program from recruitment, motivation, engagement, and execution delivering the highest level of satisfaction for both volunteers and Alberta Ballet
- Liaise with Coordinator of Volunteer Engagement to support their work to recruit volunteers for all event functions
CORPORATE RESPONSIBILITIES:
- Foster positive interpersonal relations with Board of Directors, donors, sponsors, event attendees, volunteers, staff, and the community
- Deliver a donor and customer service focused approach to delivery that is both professional and consistent with Alberta Ballet’s mission and values statements
- Proactively embrace innovation through the ongoing process improvements and recommendations
- Utilize a self-initiated proactive approach to participate in ongoing education that demonstrates an understanding of the importance of working from a current knowledge base
- Actively, both internally and externally, support and promote Alberta Ballet’s operations and team approaches
OTHER RESPONSIBILITIES:
- Supports Alberta Ballet’s Development team as required
- Executes other duties as assigned by supervisor
SKILLS
- Proven success in executing complex and high profile fundraising events that meet goals
- Extensive budget coordination and supplier negotiation
- Proactive approach, highly organized, conscientious and detail-oriented
- Approachable and collaborative working style, demonstrating high levels of trust and integrity
- Demonstrated good judgment, flexibility, and leadership skills
- Experience supervising event volunteers, and working with and supporting the efforts of senior volunteer committees
- Ability to communicate effectively, both verbally and in writing
- Public speaking and presentation experience
- Advanced knowledge of Microsoft Office (Word, Outlook, Excel)
- Current knowledge of, and experience in, the not-for-profit sector an asset
QUALIFICATIONS
- Undergraduate degree or its equivalent in other specialized training and experience
- Minimum of 3 years’ experience in planning special events with direct experience in a not-for-profit environment preferred
- Membership in A.F.P. preferred
- A valid driver’s license and access to a vehicle required
SALARY & BENEFITS
Alberta Ballet offers competitive compensation and a comprehensive benefits package.
APPLICATION INFORMATION
Those interested in applying are invited to submit a resume, with cover letter stating salary expectations to alisong@albertaballet.com via email by September 4, 2015. We thank all applicants for their interest. Only candidates selected for an interview will be contacted.
