SPAO is extremely excited to announce that after more than a decade in its existing space, it is constructing a new facility and gallery space in honour of Canada’s 150th anniversary. The School of the Photographic Arts: Ottawa has partnered with one of Ottawa’s most prestigious architectural firms, Barry Hobin and Associates Architects in order to realize the development of a new facility outside of the Byward Market. SPAO’s new location will be larger and will add new exhibition opportunities for Canadian visual artists as its latest contribution to the Ottawa community.
Job Title: Operations Manager
Job Type: Full-time
Facility: School of the Photographic Arts: Ottawa
City: Ottawa, Ontario, Canada
Hours: 37.5 hours per week (inclusive of occasional evening and weekend hours)
Closing Date: As soon as a qualified candidate is found
Starting Date: negotiable
Starting Salary: $28,000 - $35,000 per year (based on experience)
Position Profile
Reporting to the Creative Director, the Operations Manager is responsible and accountable for managing the day-to-day operations of SPAO. This includes managing the physical space, financial and volunteer resources, promoting programs and events as well as managing registrations. The Operations Manager is responsible for producing and delivering evaluation reports to the Creative Director and ensuring that government reporting and grant requirements are met in a timely fashion.. Under the direction of the Creative Director, the Operations Manager ensures that relevant policies and procedures are in place related to all programs and events.
Responsibilities:
- Advancing SPAO’s vision and strategic directions in a collaborative manner with the Creative Director
- Manage and report SPAO’s budget and cash flow to the Creative Director
- Serve as registrar for the full-time program and supervise the Part-Time Studies Coordinator
- Process payments, pay bills and issue cheques
- Develop processes and procedures to streamline the organization’s workflow and minimize expenses
- Manage SPAO’s calendar and ensure all government reporting and grant submission deadlines are met
- Efficiently and effectively managing the physical space and maintain supplies required for SPAO’s programs and events
- Identifying, reporting and effectively addressing any organizational risks.
- Developing and disseminating timely communications related to programs and events through social networks, the website and news releases.
- Ensuring that instructors submit required documents including invoices and class results.
- Fostering productive relationships with students, instructors, volunteers and partners.
Qualifications:
- A degree or equivalent experience in a discipline relevant to SPAO’s mandate, arts administration or education
- A minimum of 2 years experience that demonstrates strong managerial skills, organization as well as the capacity to recruit volunteers and individuals for programs
- Basic understanding of accounting and accounting software is a must
- Solid experience in building positive working relationships and understands the value of effective listening, timely follow-up, the importance of effective teamwork and accounting on results
- A solid communicator in writing, able to develop news releases, web content and other communication vehicles. Bilingualism is an asset.
- Willingness to act as an ambassador for the organization in professional settings
- Knowledge of the photographic arts, as well as an understanding of the visual arts community is an asset.
Candidates should apply to admin@spao.ca by email with a cover letter and CV attached. Please note that only successful candidates will be contacted.
