The Ontario Arts Council (OAC) requires an accomplished administrator and governance expert with experience working in a confidential capacity, with tact, discretion, solid judgement, and professionalism in direct support of executives and board members to ensure their areas of operation are run effectively and efficiently.
Key Responsibilities:
- Direct support of and expertise in board governance supplied to OAC’s Board of Directors, CEO and Officers of the corporation to assist them in carrying out their daily business and overall corporate role, powers and functions;
- Serves as secretary of the board of directors, responsible for the official corporate records of meetings and decisions of the board of directors and officers of the corporation;
- Liaison function on behalf of and in between the chair of the board, CEO and officers of the corporation with stakeholders, government and staff and ensures strategic and sensitive information is being managed and communicated;
- Comprehensive office coordination and administration including maintenance of file systems, meeting and agenda planning, minute taking, managing correspondence, expense oversight and reconciliation;
- Project coordination, documentation and logistical support of business cases, and business and strategic plans;
- Supervision of executive administrative assistant (responsible for scheduling all meetings and event attendance for leadership team, handling daily administrative duties, and support of board committee meetings).
Key Qualifications
- Excellent record of 5+ years of related experience in Board governance, executive office coordination and support of executive level staff in a medium to large not-for-profit or for-profit corporation.
- Experience in a not-for-profit organization that is also a government agency considered an asset.
- Educational background to support governance expertise, strong administrative, coordination and communication skills, normally associated with a post-secondary education.
- Expertise in Board Governance, board committee systems, rules of order, minute taking, and not for profit corporate records under the Ontario Not for Profit Corporations Act.
- Record of successful project coordination experience from development phase to completion, effectively prioritizing workflow, and ability to manage several on-going projects.
- Knowledge of and sensitivity to arts and cultural issues and an understanding of OAC’s mandate and objectives is an asset.
- High level of expertise in all areas of modern office practice and procedures with sound administrative skills in organization, efficiency, and time management.
- History of excellent preparation and drafting of agendas, minutes, letters, and memos with accuracy and attention to detail.
- Experience managing staff, delegating work, and ensuring follow-through, in a unionized environment an asset.
- High standards of ethics, confidentiality, and discretion to handle sensitive financial matters, labour relations files, personal information concerning employees and others, as well as confidential business discussions.
- Highly developed written and oral communication skills in English, with bilingualism in French as a major asset.
- Excellent interpersonal skills, and fosters a collaborative, supportive and respectful environment with individuals and groups with diverse identities.
- High degree of initiative, flexibility, and reliability and is effective at identifying and managing priorities and meeting tight deadlines.
- Demonstrated conceptual, analytical, problem solving and decision-making skills.
- Intermediate to expert level competence with MS Office and database applications.
- Ability to work overtime and limited travel in Ontario is required.
OAC recognizes that interested individuals may not meet all of the above qualifications and possess other relevant education, and professional and lived experience that would make them the right candidate. Applicants are invited to share this with us in their cover letter.
OAC is committed to building a skilled and diverse workforce. Applications from all interested individuals are welcome and individuals from equity-deserving groups are encouraged to apply and indicate this in your application. OAC values a diversity of perspectives, ideas and lived experiences as an asset in serving Ontario’s arts community.
Interested individuals are invited to submit a cover letter and resume (please note that applications that do not include a cover letter will not be considered):
Mail: Ontario Arts Council, Human Resources Office, 121 Bloor Street
East, 7th Floor, Toronto, Ontario M4W 3M5
Online: Online Application Form
While we thank all candidates for their interest, only those selected for interview will be contacted.
Please contact Human Resources at hr@arts.on.ca if you are unable to apply on-line and/or require accommodations during the recruitment process due to a disability.
