Job Title: Administrative Officer
Reports to: Executive Director
Language: (fluent) English and (native) French
Work schedule: flexible full-time, mainly office hours in Eastern Time 7.5 hours/day
Salary: $40k annually (+home office stipends to be negotiated)
About the organization
CHRC is a registered national arts service organization with charitable status. Its Mission is to strengthen the Canadian cultural workforce by providing leadership and innovative solutions to human resource issues and to better the HR environment within the cultural sector. CHRC provides research, training, solutions and resources to Canadian cultural industry and artistic discipline establishments (businesses and non-profit organizations) individuals (employers and workers) in Live Performing Arts; Writing and Publishing; Visuals Arts and Crafts; Film, Television and Broadcasting; Digital Media; Music and Sound Recording; and Heritage. CHRC also works on cross-sector issues such as Cultural Management, Career Management and Export Marketing. All of the above in both official languages.
Summary
Reporting to the Executive Director, the incumbent will support the day-to-day operations of CHRC and its projects. This position requires that the incumbent be comfortable with the variety of tasks in an administrative role in a national not-for-profit/charitable organization including direct communications with clientele.
Role in the organization
Working with the Executive Director, CHRC contractors and collaborators, the Administrative Officer oversees the operations and process flows which can include but are not limited to aspects such as finances, contract monitoring, project coordination, record-keeping/information management, client/membership services, staff and E.D. support and communications.
CHRC is committed to the principles of equal employment opportunity. Applicants are encouraged to self-identify.
CHRC abides by its Code of Conduct for the Performing Arts as its guideline for a respectful workplace.
Terms
Starting in January 2023, the first contract will run concurrent to the fiscal year ending on March 31st, 2023. Subsequently, this position is a renewable employment contract subject to a satisfactory yearly performance evaluation and Board of Directors budget approval.
Schedule and hours of work are mainly weekdays and daytime in the Eastern Time Zone. Due to CHRC’s national scope and ongoing projects, schedule flexibility is expected (some early mornings, evenings and weekends) and encouraged towards a healthy work-life balance. The organizational culture is quite convivial and accommodating.
CHRC’s official office is in a shared office setting in Ottawa, Ontario. Organization staff and contractor’s work is mainly remote. This position requires the incumbent to be physically present and available in Ottawa weekly for in-person meetings. Otherwise, the incumbent works remotely from home or anywhere else (in Canada) that it is safe and conducive to do so within the flexible schedule philosophy described above.
- Commute-related travel expenses are not reimbursed.
- Project-related travel expenses are reimbursed.
Areas of responsibilities/Duties
Administrative support
- Information gathering and reporting on projects and core activities
- Budget monitoring/preparation
- Contract monitoring
- Project coordination
- Record-keeping/information management
- Note/Minute-taking
- Client/membership services
- Other, as needed
- staff support as needed
Communications
- Communications with members, stakeholders and general public for all organizational promotions or projects. Includes social media and other outreach efforts.
Qualifications
Legally entitled to work in Canada.
Bilingual, French/English, excellent writing/speaking/reading skills.
Education and/or work experience as follows:
- A degree (completed or being completed) in Administration, Arts Management, Business or a similar program from a recognized university or college/CEGEP
- 2+ years work experience in an office environment
Essential skills
Ability to:
- Work remotely and independently
- Work as a team-member
- See big picture/small picture
- Analyze and synthesize
- Research information
- Respect confidentiality
- Produce reports
- Communicate effectively with a wide variety of stakeholders
Computer/technological skills (including but not limited to: Office Suite, Zoom/Teams, email, Cloud/online drives, Google Forms, Survey Monkey, and others as necessary)
Organizational skills
Solid communication skills in both official languages
Assets
Creativity
Knowledge of:
- The cultural sector
- Legal and/or business terms
- HR management
- Artistic sub-sector/discipline and their networks
- First Nations artistic sub-sector/disciplines and networks
Capacity to vulgarize complex concepts.
Sensitivity to current socially inclusive, diverse, equitable and accessible language elements.
Some work experience in the cultural sector
*Candidates are encouraged to share any useful or relevant work-related competencies
To apply
Please submit your application documents and contact information via email to: info@culturalhrc.ca and CC ggagnon@culturalhrc.ca as soon as possible.
Please submit your application documents and contact information via email to: info@culturalhrc.ca and CC ggagnon@culturalhrc.ca as soon as possible.
CHRC thanks all candidates for their interest. Only candidates selected for interviews will be contacted. A preliminary telephone conversation will be conducted to assess the linguistic requirement. Candidacies will be reviewed on a rolling basis as long as this posting is visible on www.cultureworks.ca.
