Posting 2016.145
Position Department Assistant, Publicity and Box Office
Department Theatre, College of Arts
Status Staff, 50% full-time, Permanent
Contract 60% full-time, 8 months per year (Sept – April):
4 days per week, 4 – 6 hours per day (hours to be determined)
30% full-time, 4 months per year (May – August):
2 days per week, 4 – 6 hours per day (hours to be determined)
Start Date As soon as possible after closing date
Salary Scale $1,706.12 - $2,059.16 per month (Staff pay group 6)
Closing Date October 21, 2016
The University of the Fraser Valley is nationally recognized for its commitment to teaching excellence, community relevance, and Indigenization. With over 100 programs, from graduate and undergraduate arts, science, and professional degrees, to trades and technical education, university preparation, UFV is the school of choice for over 15,000 students.
UFV Theatre seeks an organized, detail-oriented, resourceful, and creative individual with a strong background in the performing arts who can coordinate publicity and box office activities and provide administrative support to the department. This 50% position will require flexibility in scheduling, with full-time work and occasional evening or weekend hours to support productions, which will be offset by reduced hours during less busy periods.
Duties & Responsibilities
Publicity and Box Office:
· Promote department activities, especially the season of theatre, by implementing publicity strategies and communicating orally and in writing, through electronic, social, and print media.
· Manage the box office, including maintaining and updating ticketing software; organizing ticketing for productions; ensuring accurate accounting.
· Coordinate front of house, audience services, and concessions, and mentor students in these areas.
Administrative Support:
· Provide administrative/clerical support for all department activities and programs, including curriculum development and revision, timetable preparation, admissions and registration, contract preparation, and record keeping.
· Maintain department website.
· Provide information on theatre programs and courses to students, other UFV departments, students, and outside agencies.
· Assist with program orientation and student recruitment initiatives.
Qualifications:
· Post-secondary diploma in a related field, such as Theatre, Publicity, Marketing, and/or Applied Business (or equivalent combination of training and experience, with a minimum of two years relevant work experience.
· Demonstrated interest in theatre and the creative arts required.
· Exceptional interpersonal and written/oral communication skills.
· Proven experience in publicity and marketing for arts events, especially using social media.
· Experience in editing and maintaining websites.
· Ability to organize and run a box office.
· Ability to act as a mentor for and supervise students.
· Excellent computer skills with advanced knowledge of Microsoft Office Professional (Word, Excel, Outlook, Access, Publisher, FrontPage).
· High level of organization, initiative, and resourcefulness.
· Ability to remain calm under pressure and maintain confidentiality, and to work effectively in a team environment.
· Knowledge of UFV and the BC post-secondary system preferred.
Shortlisted applicants may be required to undergo a criminal record check. Shortlisted applicants will be required to provide copies of their most recent evaluation summary.
Direct resume including evidence of appropriate qualifications by October 21, 2016, referring to Posting #2016.145 to
Human Resources
University of the Fraser Valley
33844 King Road, Abbotsford, BC, Canada V2S 7M8
Tel: (604) 854-4554 Fax: (604) 854-1538 Website: www.ufv.ca
Email resumes to: hrinfo@ufv.ca
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. In an effort to be both environmentally and fiscally responsible, UFV will contact only candidates receiving an interview. We thank all applicants for considering UFV for employment.
UFV is committed to the principle of equity in employment.