Job Posting

Production and Marketing Coordinator

Production and Marketing Coordinator

The Production and Marketing Coordinator at the Aeolian will work with the Aeolian Hall Musical Arts Association management, staff and volunteers in the coordination of day to day needs of the Centre’s productions, including, but not limited to, event solicitation and procurement, contract negotiations, contract articulation in collaboration with the Artistic Director, agent/artist/management liaison and arrangements, event articulation and post event reconciliations.

Other Duties May Include:

  • Respond to enquiries about booking the Aeolian Hall
  • Show patrons and potential patrons around the facility
  • Assist in Box Office enquiries, sales and duties
  • Assist in negotiating contracts by soliciting events, production details and costs
  • Gather resources and information needed for development of events, fundraising and marketing
  • Finalizes the scheduling, book the staffing/volunteers, organize production associated payments, arrange necessary transportation for artists, gain permissions to record, procure/arrange hospitality
  • Maintain a working knowledge of event needs and assist in preparing the hall
  • Assist in producing and distributing associated paperwork
  • Track and maintain paper work relevant to the upkeep of the each event
  • Maintain contract files, SOCAN remittances and all necessary paperwork for each production
  • Assist in running the stage including giving appropriate paper work to the stage crew so that they may have a working knowledge of how to set and run the show
  • Work with the stage crew/volunteers in running and maintaining the backstage aspects of the show
  • Provide feedback to management following productions to provide continuous improvement of event management
  • Other duties as assigned by the Production Manager, staff or Executive Director


  • Passion for the Mission/Vision of the Aeolian and its humanitarian/community role
  • Ability to work in a proactive manner under pressure and within time lines
  • Flexible hours including evenings and weekends
  • Demonstrated organisational skills
  • Excellent verbal and written communication skills
  • Punctual and reliable
  • Ability to work independently and as part of a team
  • Interest/Experience in event planning and stage management, and some knowledge of the Classical and Popular Music industries would be definite assets
  • Proficiency with Windows based applications including Microsoft Office programs (Word, Excel, Access)
  • Proficiency with Photoshop program preferred
  • Studies related to arts management or a combination of education and experience
  • Police check for working with vulnerable communities


  • Day to day support provided by the Aeolian Hall Musical Arts Association Staff and Executive Director
  • Accountable to Executive Director and Aeolian Staff

Terms of Employment:

  • Full time position
  • One year renewable contract
  • Standard three month probationary period


Clark Bryan, Executive Director

Application Deadline: 
Friday, November 8, 2013
Type of Work: 
Full Time
Education Level: 
University (Undergraduate)
Prefered Method(s) of Application: 
By E-Mail

Employer Details

Aeolian Hall

Clark Bryan
795 Dundas St. E.
London, ON N5W2Z6

Aeolian Hall Musical Arts Association The Aeolian is a world class performance venue renowned for its superb acoustics. This designated hertigage facility is also home to the Aeolian School of Music featuring the UNESCO and TED award winning program "El Sistema". As a registered charity, the Aeolian contributes to the community with the lens of "the impact of art and culture on positive social change".