Job Posting

Office Administrator

School of the Photographic Arts: Ottawa (SPAO) seeks a detail-oriented and versatile Office Administrator to play a key role during an important period of growth. This is a full-time (35 hours/week) position, including some evenings and weekends hours. The role demands a highly responsible individual who can handle a range of duties in a spirited and creative environment. In addition to a competitive annual salary, a comprehensive health insurance package is available to the successful applicant.

Core Duties

  • Interface professionally with the public, students, and business contacts on the phone, via email, and in person
  • Maintain the school’s QuickBooks accounting system and perform reconciliations
  • Manage scheduling, registrations, payments, and course evaluations in the school’s Part-Time Studies program
  • Accurately coordinate all facilities bookings
  • Maintain and expand the office filing system
  • Assist with event planning and hosting (10-15 events each year)
  • Manage equipment loans and liaise with after-hours monitors
  • Coordinate key distribution, passcodes, and overall building security
  • Manage employee health insurance plan
  • Perform occasional cleaning and maintenance


  • Minimum of 2 to 4 years of office administration experience
  • A 3-year college diploma or university degree is preferred
  • High level of comfort with computer software such as QuickBooks, Microsoft Excel, and online scheduling tools
  • Superior customer-service skills
  • Able to take direction and also perform effectively without supervision
  • Photography and/or cultural sector experience is an asset

Sends resume and cover letter via email to SPAO Director of Development Tony Martins:

Application deadline: 5 p.m., Friday, July 25.

We thank all applicants but only those selected for interview will be contacted.

Application Deadline: 
Friday, July 25, 2014
Type of Work: 
Full Time
Education Level: 
Prefered Method(s) of Application: 
By E-Mail

Employer Details

School of the Photographic Arts: Ottawa (SPAO)

Tony Martins
168 Dalhousie Street
Ottawa, ON K1N 7C4

The School of Photographic Arts: Ottawa (SPAO) is a not-for-profit photographic visual arts college that offers some of the best programming of its kind in North America. Its mandate is to provide an intensive and collaborative learning experience for students and to enrich the photographic and visual arts culture of Ottawa and beyond. SPAO offers students the professional and technical resources and environment necessary for the advancement of their photographic artistry, visual literacy, and personal vision. Its programs are designed to advance knowledge, creativity and innovation in photography. The School currently has a full-time diploma program, offers photographic non-vocational part-time courses, and Artist-in-Residence opportunities. Founded in 2005, SPAO has already established its reputation as an international center of excellence in the photographic arts.