Productions Alain Trudel Inc. is seeking a bilingual administrative/personal assistant. This is a temporary, part-time position with a view to becoming a permanent post.
The administrative/personal assistant position is a part time (15-20 hrs/week), paid position and entails the following duties:
- Reading, monitoring and responding to email
- Managing a complex schedule, including concerts and rehearsals, as well as booking meetings and social functions as necessary
- Maintaining office systems, including data management, filing and an extensive music library
- Arranging travel, visas and accommodation with the possibility of occasional travel
- Screening incoming communications and handling them when appropriate
- Taking dictation and minutes
- Carrying out background research and presenting findings
- Producing documents and correspondence as necessary
- Liaising with clients, suppliers, presenters and other staff
- Conducting internet research
- Updating websites
- Maintaining and developing social media, especially Facebook, YouTube and Twitter
- Sourcing and ordering stationery and office equipment
- Running errands as required
Required skills and qualifications
- Knowledge of the classical music business
- Excellent organizational and time management skills
- Bilingual with outstanding written and spoken communication skills in both French and English (Spanish is an asset)
- Accuracy and attention to detail
- Well-versed in social media
- A calm and professional manner
- The ability to carry out several tasks at the same time
- Excellent computer and technology skills with a knowledge of both Mac and PC platforms.
- A flexible and adaptable approach to work
- Tact and discretion in dealing with confidential information
- A minimum of a Bachelor’s degree in a related field
- A valid driver’s license and clean driver’s abstract
Salary: Negotiable; commensurate with experience and qualifications.
Starting Date: Mid-August to early September, to be determined with the successful candidate.
Interested candidates should submit a resume, covering letter and the names of 2 references by email to trudel.assistant@gmail.com by Friday August 8th 2014. While we thank all applications for their interest, only those chosen for interviews will be contacted.
No phone calls please.