Competition number: 09-16 Affiliation: Unionized Hours per week: 36.25 Remuneration: $40 456 - $60 685 The Ontario Arts Council (OAC) requires a highly organized, collaborative, flexible, creative and skilled administrator to provide comprehensive administrative support of Granting’s Outreach Unit, for outreach activities and carrying out outreach projects, programs and initiatives. The Outreach Administrator is also responsible for providing program administration support to Access and Equity programs.
Key Responsibilities:
- provide comprehensive administrative support to the unit and assigned granting programs;
- provide information and acting as a point of contact for the Outreach Unit and for assigned granting programs.
- coordination of applications and support material, including the opening and data entry of grant applications;
- responding to general inquiries about program requirements by phone, e-mail or in person;
- support the grant review panels by taking notes, managing the score-sheet and running the audio-visual equipment;
- manage information such as contact lists;
- make arrangements and provide logistical support, such as travel and catering, venue and services coordination, room set up, invitations and rsvp lists, taking minutes;
- prepare and assist with the creation of tools and resources such as e-vites, e-blasts, PowerPoint presentations, promotional flyers and invitations, registration forms, webinar presentations, and updating of web-pages;
- expense and cheque requisitioning;
Key Qualifications:
- Several years of experience in an administrative capacity, preferably within a not-for-profit arts context, combined with relevant training and/or education to further strengthen one’s ability to do the job
- Knowledge of, and direct work experience in support of, equity seeking groups
- General knowledge and appreciation of the arts
- A supportive, positive attitude when working with artists and arts organizations that have different needs, capabilities and are from diverse communities
- Exemplary social and community engagement skills, with a customer service focus
- Bilingualism in English and French at the advanced level is required, and knowledge of American Sign Language and other languages is an asset
- Very strong oral and written communication skills
- Advanced computer proficiency in Microsoft Office suite, database and web-based programs
- Proven experience with designing content for presentations, visual tools, resources, forms, web pages
- Technically adept in the use of a variety of audio-visual equipment
- Highly organized, attentive to detail, multi-tasking individual with strong time management skills
- Team player
- Good judgement
- Ability to work overtime on occasion and travel, if required
Qualified candidates are invited to submit a cover letter and resume online (please note that applications that do not include a cover letter will not be considered): http://www.arts.on.ca/about-us/careers-at-oac
