Job Description: The Administrative Intern will work with staff members to assist in administrative activities, with special focus on grant writing duties. The Intern’s major tasks include researching, initiating, drafting grant applications for Hybridity’s upcoming projects, and improving the organization’s online profile/ presence by actively and constantly managing online contents on web and social media. The Intern will also be assigned with tasks ranging from strategic development, artist research, policy and agreement writing, writing and word processing a variety of correspondence, editing, proofing and filing grant applications and confidential documents (artist contracts, company financial etc).
REQUIREMENTS
- Strong knowledge of nonprofit and office administration
- Clear and diplomatic written and oral communication skills
- Strong knowledge of BC nonprofit organizations, music businesses
- Interest in electronic music, media arts, performances etc.
- 1+ year of experience in grant writing
- Working knowledge of MS Word and MS Excel, email and web browsers
- Ability to work well both independent, self-directed positions and in group situations.
- Ability to multitask and use good judgment in prioritizing work to meet deadlines
- Ability to operate software programs
- Clear and effective communication skills, both verbal and written
- Excellent interpersonal skills
- Either a recent graduate or mature student from a postsecondary institution and have completed courses in related fields of study
- Must be legally entitled to work in Canada
DUTIES
- Assist Executive Director with administration and secretarial support Organize, oversee label archives, sales, etc
- Coordinate artist arrangements including hospitality research, write reports, loan forms
- Help build up an audience through consistent content creation for social media
- Participate meetings and conversation, take minutes
- Assist staff members with marketing strategy planning
- Assist staff members with establishing network locally and internationally using a unique overall strategy.
- Edit videos, create a presence on YouTube with music videos, live videos and short interviews. Oversee and plan social media strategy, gaining coverage from blogs and publications
- Assist in building and promoting tours
- Distribute promotional materials (both online and offline) Research venues for festivals, performances, live music events.
- Seek to understand user experience problems, solutions and improve existing programs Initiate grant research, compile information and reports
- Organize and augment membership list
- Propose marketing strategy and funding research Conduct and write artist contracts
- Assist special events
- Develop a streamlined workflow for updating the website programming database.
- Archive and manage minutes and record or Generate minutes, meetings, photographs and video etc.
- Make recommendations to improve online accessibility of content.
HOW TO APPLY:
Please submit your resume, accompanied by a cover letter detailing your interest in this position, by email, at: info@hybriditymusic.com
No follow-up phone calls, please. We will contact the candidates to be interviewed.
REMUNERATION:
$15 an hour (30 hours per week).
Contact Email: info@hybriditymusic.com
