MASC is currently looking to fill a part-time position of Bilingual Bookkeeper and Office Manager, for 24 hours per week, 44 consecutive weeks, starting Sept, 2014. It is important to note that the MASC office closes for the months of July and August, and the work-year is only 10 months.
The MASC Office Manager is responsible for the efficient running of all office support systems with particular emphasis on financial systems, database, IT support and processing bookings. MASC currently employees 8 regular staff, up to 4 contractors and contracts with 65 artist and artist groups.
Duties and responsibilities will include:
Accounting
- Accounts payable and receivable
- Regular bank deposits
- Undertaking all tasks related to payroll, including direct-deposit, maintaining payroll information for staff, artists and government
- Remitting payroll deductions and employer contributions to CRA
- On-going monitoring of accounts to insure accuracy and accessibility
- Developing and maintaining a chart of accounts that reflects the financial transactions of the organization
- Preparing all materials to be received by accountant for annual audit
- On-going liaison with MASC accountant
- Preparation of balance sheets and other financial reports as required
- Preparation of financial reports for funders and Board of Directors
- Issuing charitable receipts
- Providing CRA with required documentation with respect to charitable status, GST, incorporation and others areas as required
- Conducting financially related follow-ups with schools and artists.
Database
- Maintaining and ensuring the accuracy of all MASC databases
- Modification of database as required
- Generating statistics garnered from database and providing them to staff as required.
General Office Management
- Ensuring that all office equipment is maintained in working order
- Ordering office supplies as required
- Providing trouble shooting for computer and other office equipment
- Ensuring that all staff are trained on the office equipment, hardware and software
- Liaising with all MASC suppliers
- Organize internal files
- Deliver mail to post.
Qualifications
- Experienced Bookkeeper
- Bilingual in spoken and written French and English
- Experience with Microsoft Office, Quickbooks, Ceridian, PayPal
- Experience with databases, Filemaker Pro, preferred
- Strong Administrative and organizational skills
- Self-motivated, and able to work independently and with a team of staff and volunteers
- Proven ability to manage multiple tasks and projects
- Interest in the arts.
To apply, send cover letter and resume. E-mail application preferred. Only candidates selected for an interview will be contacted.
Deadline: June 30, 2014 before 5 p.m.
Email: audreychurgin@masconline.ca
Website: www.masconline.ca
Fax: 613.728.3872
Post: MASC, 250 Holland Avenue, Ottawa ON K1Y 0Y5
