Job Posting

Bilingual Granting Support Assistant

The Ontario Arts Council is a publicly funded agency of Ontario’s Ministry of Tourism, Culture and Sport. OAC’s primary purpose is to award grants to professional artists and arts organizations.

Type: Full-time fixed-term contract
Term: August 2016 – January 2017
Hours: 8:45 a.m. – 5 p.m.
Pay Rate: $18.76 – 28.14/hr
Level: Classification 2, Unionized Position
Location: Toronto

The Granting Support Assistant provides office administrative support under tight deadlines and changing demands as follows:

• Administers the final report/social insurance number collection process and follows up with applicants
• Opens and reviews grant applications for completeness and flags inaccuracies to appropriate staff
• Data entry
• Mass mailings
• Filing
• Acts as daily Reception backup for breaks and lunches and full-day backup during absences
• Collates, photocopies and scans materials
• Supports Program Administrators with other projects, such as archiving of program files, making travel arrangements, food and beverage meeting set up, and mass mailings
• Other administrative duties as assigned

Qualifications are:
• Experience working in an administrative capacity in an office setting
• Advanced computer skills in Excel and Word
• Data entry experience
• Bilingualism in verbal and written French and English at the advanced level
• Sound communication, interpersonal and customer service skills
• Strong attention to detail
• Ability to work under pressure to meet tight deadlines and complete tasks with accuracy
• Highly organized, multi-tasking individual with strong time management skills
• Flexible and adaptable to changing demands
• Excellent judgment
• Ability to work well with a diverse set of individuals internally and externally
• Ability to lift file boxes weighing 10 – 20 pounds a short distance on occasion and pushing materials around by cart

Qualified candidates are invited to submit a cover letter and resume, by July 18, 2016 using one of the following methods (please note that applications that do not include a cover letter will not be considered):

Online: Online Application Form (http://www.arts.on.ca/Page3435.aspx)

Mail: Ontario Arts Council, Human Resources Office, FILE #04-16, 121 Bloor Street East, 7th Floor, Toronto, Ontario, M4W 3M5

If you are a person with a disability and require accommodation in any stage of the recruitment process please contact Nina Small at 1-800-387-0058 x 7426 or nsmall@arts.on.ca.

The Ontario Arts Council is proud to be an equal opportunity employer and strongly supports and values diversity in the workplace. Applications from all qualified candidates are welcome and individuals from equity-seeking groups are encouraged to apply. While we thank all candidates for their interest, only those selected for interview will be contacted.

Application Deadline: 
Monday, July 18, 2016
Type of Work: 
Full Time
Contract
City: 
Toronto
Province: 
Ontario
Education Level: 
Technical Training
Languages: 
English
French
Travel: 
No
Prefered Method(s) of Application: 
By Mail
Apply Online

Employer Details

Ontario Arts Council

Nina Small
121 Bloor Street East
7th Floor
Toronto, ON M4W 3M5
Canada

The Ontario Arts Council is a publicly funded agency of Ontario’s Ministry of Tourism, Culture and Sport. OAC’s primary purpose is to award grants to professional artists and arts organizations.