The University of the Fraser Valley is nationally recognized for its commitment to teaching excellence, community relevance, and Indigenization. With over 100 programs, from graduate and undergraduate arts, science, and professional degrees, to trades and technical education, UFV is the school of choice for over 15,000 students.
Duties & Responsibilities
UFV Theatre seeks a unique individual with a strong background in theatre who combines the creative and organizational skills needed to coordinate publicity and box office activities and provide administrative support to the department.
Publicity and Box Office:
The Department Assistant promotes department activities, especially the season of theatre, through website, email, e-newsletters, social media, and print; and through interaction with the public; serves as media contact for the department’s season of theatre; writes and distributes press releases and other publicity materials promoting the department and its productions; organizes and maintains contact lists for publicity information; develops season ticket campaign and targets; implements publicity strategies. Other duties include mentoring students in box office, audience services, publicity, and media-related practicum work.
The Department Assistant manages the box office for productions; maintains and updates ticketing software, and organizes tickets for productions; records ticket revenues, working with Finance department and the Theatre production coordinator to ensure accurate accounting; and coordinates with Front of House manager and Stage manager to ensure optimum audience accommodation and timely start of show.
Administrative Support:
The Department Assistant provides administrative/clerical support to the Department Head. Responsibilities include responding to telephone, e-mail, or in person inquiries, problem solving as appropriate, and providing continuity in the Head’s absence; providing information on Theatre program to other UFV departments, students, and outside agencies; assisting with organization, planning, and scheduling of department meetings and events, and the recording of proceedings as required. Other duties include developing and maintaining computerized and manual files and records; designing and maintaining department website in accordance with standard UFV practice.
The Department Assistant will assist in the preparation of Calendar material, and College of Arts Curriculum Committee (CACC), and Undergraduate Education Committee (UEC) submissions; assist in timetable preparation; enter timetable information and revisions in the Data Collection Utility (DCU); work with the Office of the Registrar on matters relating to letters of permission, transfer credit, student records, system reports, registration and graduation decisions, and departmental priorities.
The Department Assistant provides information to assist students in making course selection decisions, and assists in coordinating employment/volunteer opportunities for students, referring students to other UFV resources as appropriate; assists in organizing Theatre student orientations, and participates in student information and recruitment events; and maintains department’s performance-related archives.
Qualifications
· Post-secondary diploma in a related field, such as Theatre, Publicity, Marketing, Arts Management, and/or Applied Business (or equivalent combination of training and experience).
· Minimum of two (2) years’ relevant work experience, preferably in a post-secondary environment. A strong background and knowledge in theatre required.
· Knowledge and experience with current practices in publicity and marketing for live performance and arts events, especially using social networking.
· Proven experience writing effective press releases and other publicity materials.
· Experience in
o designing, editing and/or maintaining websites;
o organizing and running a box office;
o working with the public;
o coordinating audience development initiatives;
o assisting with student recruitment activities.
· Excellent computer skills with advanced knowledge of Microsoft Office Professional (Word, Excel, Outlook, Access, Publisher, FrontPage).
· Well-developed interpersonal and written/oral communication skills.
· High level of organization and resourcefulness.
· Ability to function with minimal supervision.
· Very good working knowledge of modern office practices and procedures.
· Ability to remain calm under pressure and maintain confidentiality, and to work effectively in a team environment.
· Knowledge of UFV and the BC post-secondary system.
· Knowledge and experience in graphic design would be an asset.
Shortlisted applicants may be required to undergo a criminal record check. Shortlisted applicants will be required to provide copies of their most recent evaluation summary.
Direct resume including evidence of appropriate qualifications by October 28, 2015, referring to Posting #2015.104 to:
Human Resources
University of the Fraser Valley
33844 King Road, Abbotsford, BC, Canada V2S 7M8
Tel: (604) 854-4554 Fax: (604) 854-1538 Website: www.ufv.ca
Email resumes to: hrinfo@ufv.ca
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. In an effort to be both environmentally and fiscally responsible, UFV will contact only candidates receiving an interview. We thank all applicants for considering UFV for employment.
UFV is committed to the principle of equity in employment.
