Executive Director

The Burlington Performing Arts Centre:

 

The Burlington Performing Arts Centre, located in the heart of downtown Burlington, is a 63,000 sq. foot facility that opened in 2011.  The building, designed by Diamond + Schmitt Inc., is a LEED-certified (leadership in energy and environmental design), Ontario’s first stand-alone green performing arts venue.  

 

The Main Theatre (seating capacity 718) includes a six-story fly tower and an orchestra pit to accommodate more elaborate theatrical and musical productions.  The Community Studio Theatre is a flexible “black box” space to be used for professional series presentations, community presentations and rehearsals, as well as corporate and social events, seating up to 225. The generously-scaled Family Lobby accommodates large groups and serves as a venue for receptions, exhibitions, corporate functions and civic events. The lobby is open with a glass roof and is encircled by a balcony-level lobby above, creating a unique social setting.

 

The Centre is also a much-needed community gathering space, capable of hosting conferences, product launches, client appreciation events, community events and more. A publicly accessible pedestrian bridge links The Centre with the neighbouring parking garage, located at 414 Locust Street. 

 

The Position of Executive Director:

 

Reporting to the Board of Directors, the Executive Director as the Chief Operating Officer of the corporation is charged with developing an effective economic operating model for the performing arts centre, balancing between community-based arts groups, the Centre’s professional series of programs, and other community/corporate rentals and usage.  The Executive Director is responsible for general operations, budget development, strategic planning, general administration, revenue generation, and community liaison, overseeing staff working in such areas as marketing, fund-raising, programming, box office, front of house, technical/artistic operations, building maintenance and finance. 

 

 

The City of Burlington:

 

Chosen in 2013 as Canada’s third best “Best Places to Live” and the Best Mid-Size City by MoneySense magazine, the City of Burlington is home to a number of leading companies with global mandates.  With enviable access to regional, national and international transportation networks, Burlington is central to the Golden Horseshoe, one of the most prosperous areas in Canada.  A charming area with a vibrant history and an historic downtown, Burlington is home to many cultural/recreational organizations including the Art Gallery of Burlington, the Royal Botanical Gardens, Discovery Landing, the Joseph Brant Museum, The Aldershot Players, the Burlington Teen Tour Band, Theatre Burlington, Burlington Student Theatre, and Drury Lane Theatrical Productions.  The Burlington Performing Arts Centre is located near Spencer Smith Park, home of Canada’s largest Ribfest and the Sound of Music Festival, two top Ontario festivals. 

    

With the mission to become the best and most inclusive performing arts and community centre in Ontario by 2020, the Burlington Performing Arts Centre seeks an industry professional who will be an articulate champion, a dynamic and entrepreneurial leader with a thorough grounding in performing arts facility management and arts programming. 

 

 

Qualifications:

 

The ideal candidate will have previous senior experience in leading performing arts venue, a minimum of seven years of not for profit arts venue management, and a university degree  in arts and/or business management or equivalent experience in facility management and administration. 

 

The new Executive Director will have excellent analytical, financial and organizational skills, with demonstrated leadership in fund-raising.  Other necessary characteristics would include political savvy and diplomacy, good oral and written communication skills, a track record in community participation and partnership, experience in human resource management, and knowledge of ancillary businesses such as catering, ticketing, corporate rentals, and the like.  

 

The Executive Director represents the Centre to the public, the media and the performing arts industry at large through leadership and participation in community activities.  The Centre has a pivotal role in the cultural, educational and economic enrichment of the City of Burlington; the Executive Director must be able to establish and maintain effective working relationships with elected officials, the media, artists, board members, artist managers, other arts groups, sponsors, educational institutions, volunteers, and the audience. 

 

Other Information and Application Process:

     

Full Job Description available at http://www.burlingtonpac.ca/about-the-centre/careers.html

Salary commensurate with experience.  Excellent benefits package. Interested candidates are invited to submit a letter of interest, resume, contact information, and a list of references by Friday, June 26th in confidence to: bpacjobs@burlington.ca

Only applications being granted an interview will receive a response.

Application Deadline: 
Friday, June 26, 2015
Start Date: 
Monday, September 7, 2015
Type of Work: 
Full Time
City: 
Burlington
Province: 
Ontario
Education Level: 
University (Undergraduate)
Languages: 
English
Travel: 
Yes
Prefered Method(s) of Application: 
By E-Mail
Apply Online

Assistant Professor Art Studio and Native American Art Studio

The University of Lethbridge, Faculty of Fine Arts, Department of Art invites applications for a Tenure-Track position at the rank of Assistant Professor, commencing August 1, 2015 subject to budgetary and Board approval. The successful applicant will hold an MFA or equivalent terminal degree in Art Studio, be a practicing artist with a substantial record of production and exhibitions, and will have experience in post-secondary teaching. An extensive background in Indigenous knowledge and FNMI arts is required, as is the ability to teach from a First Nations perspective and to mentor and serve as a role model to students in Native American Arts and other Art programs. Curatorial experience and a record of critical writing will be considered assets.

This position will involve undergraduate and some graduate teaching in critically informed contemporary studio practice to students from diverse backgrounds. The successful candidate will teach courses in the Department of Art in Native American Art Studio and two or more of the following areas: Foundation Studio, Drawing, Painting, Photo Arts (digital and wet), Media Art (including video, audio, and computer art), Print Media, Sculpture and Museum Studies/ Curatorial. The University aspires to hire individuals who have demonstrated excellence in teaching, scholarship, and research, and who will actively contribute to the Department of Art and Faculty of Fine Arts.

The Department of Art is housed in the Centre for the Arts with state-of-the-art equipment and facilities, and offers BFA degrees with majors in Art Studio and Art History/Museum Studies and MFA degrees in Art Studio. Combined degrees are offered with the Faculty of Arts and Science in Native American Art Studio and in Art History/Museum Studies. Situated in traditional Blackfoot territory, Lethbridge is home to a dynamic art community with nationally recognized artists and galleries. The University possesses a significant art collection that fosters direct student access to historical and contemporary artwork, while a lively and extensive Visiting Speakers in the Arts Series enhances communication with the broader community. For more information about the Faculty of Fine Arts and the University of Lethbridge, please visit: www.uleth.ca/finearts or www.uleth.ca.

Interested candidates are asked to submit a letter of interest describing areas of teaching experience, a current curriculum vitae, statement of teaching philosophy, sample syllabi, artist statement/ statement of research, and twenty images/ other documentation of recent work or a link to a current website or blog. Please arrange to have three letters of reference from qualified referees sent directly to the Dean by the closing date. Any submissions of electronic images, audio, or video must be received on a physical media format (CD/DVD disc, USB drive, etc.), or be available online throughout the period of the search.

Send applications by regular mail, email, or fax to:

Dr. Edward Jurkowski, Dean
Faculty of Fine Arts, University of Lethbridge
4401 University Drive
Lethbridge, AB T1K 3M4
Tel: (403) 329-2342 • Fax: (403) 382-7127
Email: angela.luck@uleth.ca

The University is an equal opportunity employer.  The position is open to all qulalified applicants, although preference is given to Canadian citizens and permanent residents of Canada.  The University is an inclusive and equitable campus encouraging applications from qualified women and men including persons with disabilities, members of visible minorities and Aboriginal persons.

 

Application Deadline: 
Friday, June 5, 2015
Start Date: 
Saturday, August 1, 2015
Type of Work: 
Full Time
City: 
Lethbridge
Province: 
Alberta
Education Level: 
University (Graduate)
Languages: 
English
Travel: 
No
Prefered Method(s) of Application: 
By Mail
By Fax
By E-Mail

15149A - Director of Theatre & Event Operations

Now Hiring Director of Theatre & Event Operations

Reporting to the Manager of Cultural Development, this non-union position is responsible for managing the 700 seat multipurpose main theatre and the 150 seat studio theatre, supervising theatre staff, developing and implementing a performing arts series and coordinating the rental of the theatres and ancillary spaces. As part of the Esplanade management team responsibilities will also include budget preparation and policy development.

The successful candidate will work closely with artists and community groups to ensure satisfaction, they must have the ability to manage numerous tasks simultaneously, and work irregular hours. If you have a thorough knowledge of all aspects of theatre and event operations and a passion for performing arts including music, theatre, and dance programming, you would be a great fit for this position!

Required Qualifications:

Degree or technical diploma in the arts or management;

A minimum of five (5) years of previous theatre and/or event operations including a minimum of two (2) years supervisory experience;

Training in project management, marketing and hospitality is an asset;

An equivalent combination of management approved training and education may be considered.

Our organization offers a highly attractive total compensation package, including competitive salary, excellent benefits, learning & development opportunities as well as a great work environment which provides excellent opportunities for professional growth.

The City of Medicine Hat strives to achieve its vision to be a “Community of Choice”; a place where people choose to live, work and play. The Medicine Hat advantage: 

Extensive Recreational Facilities 

Flourishing Cultural Community 

Low Utility Rates and Taxes 

Family Oriented Community

Qualified candidates are invited to submit a resume to Competition #15149A Human Resources Department, City of Medicine Hat, Suite 101, 505 First Street SE, Medicine Hat T1A 0A9; fax (403) 525-8870; e-mail hr@medicinehat.ca.

This posting will remain open until Wednesday, May 27, 2015 at 4:30 p.m.

We thank all applicants; however only those selected for an interview will be contacted.

Application Deadline: 
Wednesday, May 27, 2015
Type of Work: 
Full Time
City: 
Medicine Hat
Province: 
Alberta
Education Level: 
University (Graduate)
Languages: 
English
Travel: 
No
Prefered Method(s) of Application: 
By E-Mail
URL to Apply Online: 
http://www.medicinehat.ca

Chief Executive Officer

In 2013 the Government of BC announced the programs and services of the B.C. Film Commission and B.C. Film + Media would be combined under one agency - Creative BC.  It is an independent society responsible for promoting the development of creative industries in British Columbia and providing a single point of access for industry programming, production support services, tax credit administration, international marketing and policy development.  Creative BC brings professional expertise and business support to strengthen BC's motion picture, interactive digital, music and book and magazine publishing sectors.  Programs, services and investments act as a catalyst to help these sectors realize their economic and creative potential and contribute to the future prosperity of the province.

Creative BC is looking for an outstanding Chief Executive Officer to lead this new Agency. The incumbent will have the chance to work with talented and committed industry partners in the film and television production sectors, while championing and stimulating British Columbia’s broader creative industries including digital media, book and magazine publishing and music production.  Major programs include tax credit administration, film production services, development funding, international marketing and development, industry research, policy and communications.

The CEO will work closely with the Board of Creative BC, the Government of BC and industry sector leaders.  The CEO will be a visionary leader who can take the Agency to the next level and have the personal and professional presence to work collaboratively and collegially with a diverse group of key stakeholders, encouraging higher levels of production activity in BC and investment across all sectors of the province’s creative economy. The merger of the BC Film Commission and BC Film + Media into Creative BC means the incoming CEO will need to ensure team members are engaged, have a common vision to create strategic and operational initiatives allowing the economic potential of this sector to be further realized.

The ideal candidate will be an engaging leader who has proven experience working with a Board, diverse creative sector stakeholders and has a firm understanding of longer term economic strategies that involves full engagement and cooperation of multiple parties.  An inspirational and entrepreneurial-minded leader who also recognizes how the creative sector operates will allow the selected candidate to have the ‘street cred’ to work effectively with industry partners and with government agencies and sector associations. 

This is truly a unique role for the right individual where the CEO, in concert with the Board, will allow the creative industries in BC to continue to compete and succeed in a globally competitive environment.  If you have the proven experience to be successful in this demanding role visit our website and submit your application to George Madden and Jennifer Madden at http://pfmsearch.com/executive-opportunity/creative-bc-ceo/. 

 

PFM Executive Search / Panorama Search Partners

Suite 2020, 1055 West Hastings Street 

Vancouver, BC   V6E 2E9

Tel 604.689.9970

www.pfmsearch.com

 

Application Deadline: 
Wednesday, June 10, 2015
Type of Work: 
Full Time
City: 
Vancouver
Province: 
British Columbia
Education Level: 
University (Undergraduate)
Languages: 
English
Travel: 
Yes
Prefered Method(s) of Application: 
Apply Online
URL to Apply Online: 
http://pfmsearch.com/executive-opportunity/creative-bc-ceo/

Chief Executive Officer

Exciting times are underway for the Saskatchewan Arts Board to move forward with a vision to build a creative society where arts, artistic expression and innovation play a dynamic role. Established in 1948 as the first agency of its kind in North America it has continued as a leader in the country, and builds on this strong tradition to meet ongoing opportunities for public investment in the arts community. The Saskatchewan Arts Board supports the arts through programs, funding and services in order to enrich well-being, creativity, diversity and prosperity.

Chief Executive Officer– The Saskatchewan Arts Board

An advocate, facilitator and cultivator of relationships, you will lead the Saskatchewan Arts Board with energy and passion because you believe in its mission.  The ultimate goal of the Saskatchewan Arts Board is to build awareness throughout the province of the Arts Board its initiatives, and promote the importance of arts for the well-being and prosperity of everyone in Saskatchewan. You will inspire and engage the talented employees of the Board in pursuit of this mission.

A collaborative leader by nature, you have engaged in developed and nurtured relationships with a Board of Directors and various public/private sector organizations.  You have a history of building and maintaining partnerships, encouraging ideas, and winning support for your strategy. You will be hands on when needed in order to drive results and make things happen.

As Chief Executive Officer you will be responsible for the development of a strong network within the public and private arts sector. You will pursue the strategic partnerships needed in order to secure adequate financial resources for the Arts Community in Saskatchewan. Prior experience leading an organization and a high performing team within the Arts field or similar environment will be crucial for success in this position.For more information regarding this unique opportunity please contact Shelley Lipon or Mary Cyriac.

 

 

Shelley Lipon, Principal

(306) 359-2547

slipon@aplin.com

www.aplin.com

 

 

 

Mary Cyriac, Researcher

(905) 247-5116

mcyriac@aplin.com

www.aplin.com

 

 

 

 

 

Application Deadline: 
Friday, June 12, 2015
Type of Work: 
Full Time
City: 
Regina
Province: 
Saskatchewan
Education Level: 
University (Graduate)
Languages: 
English
Travel: 
No
Prefered Method(s) of Application: 
By E-Mail
URL to Apply Online: 
http://www.aplin.com/executive-job-posting.html?job_id=240974

agente ou d’un agent de projets en action culturelle communautaire

Sous la supervision de la gestionnaire de projets Arts et culture, la ou le titulaire du poste est responsable, notamment de coordonner les activités d’un nouveau projet en action culturelle communautaire.
Description des tâches
 Gérer des projets en médiation culturelle, notamment :
o Ateliers de création littéraire et en arts visuels itinérants.
o Vernissage et exposition itinérants.
 Gérer la mise en place d’activités de renforcement des capacités des artistes, notamment en :
o création littéraire;
o arts visuels;
o arts scéniques;
o arts médiatiques.
 Coordonner, à l’occasion, les cafés-rencontres.
 Appuyer la promotion des activités en collaboration avec l'équipe des communications.
 Recruter et encadrer des bénévoles.
 Participer à diverses rencontres.
 Rédiger des rapports.

Une description de tâches détaillée incluant un profil de compétences est disponible sur demande.

 Diplôme en animation et recherche culturelles, en loisirs, en gestion d'événements ou équivalence.
 Expériences reliées à l'emploi.
 Expérience en gestion de projets et d’événements.
 Expérience en encadrement de bénévoles.
 Expérience de collaboration avec plusieurs partenaires.
 Excellente maîtrise du français (oral et écrit).
 Connaissance de niveau intermédiaire de l’anglais (oral et écrit).
 Capacité de planification et d’organisation.
 Créativité, autonomie et dynamisme.
 Minutie et rigueur.
 Excellente capacité à gérer plusieurs projets
à la fois.
 Excellente capacité à gérer le stress et à travailler en équipe.

Début du contrat : 15 juin 2015.
Ce poste est à temps plein à raison de 30 heures par semaine.
Salaire : Selon l’échelle salariale en vigueur.
Lieu de travail : Whitehorse, capitale du Yukon, Canada.
Faites parvenir, par courriel, votre curriculum vitae et une lettre de présentation rédigés en français avant 17 h – PST le dimanche 24 mai 2015, à ressourceshumaines@afy.yk.ca

Application Deadline: 
Sunday, May 24, 2015
Start Date: 
Monday, June 15, 2015
Type of Work: 
Full Time
City: 
Whitehorse
Province: 
Yukon
Education Level: 
College/Cegep
Languages: 
English
French
Travel: 
No
Prefered Method(s) of Application: 
By E-Mail

Alberta Ballet: Company Manager

THE POSITION
 
The Company Manager will be responsible for the effective management of operations associated with company dancers and guest artists.
 
AS A MEMBER OF THE ALBERTA BALLET TEAM, PROVIDE LEADERSHIP THAT:

  • Demonstrates and models behaviors that reflect and support our strategy
  • Communicates our mission and values to all stakeholders
  • Provides for a comfortable and safe place to work
  • Motivates and develops direct and indirect reports
  • Contribute to good inter-departmental communications and interpersonal relations

PRIMARY ROLE

  • Coordinate travel logistics, schedules and bookings for all dancers, staff, production personnel and guest artists for all tours as well as the annual Company audition tour
  • Create final reports on completion of engagements and/or touring, as required
  • Ensure that Alberta Ballet develops and delivers all programming within the guidelines of the Canadian Actors Equity Alberta Ballet Agreement
  • Maintain dancer records of overtime, costume and photo calls, health and safety, sick days, personal days
  • Advise dancers on matters relating to their physical welfare – emergency services and medical advisors and filing accident report forms (WCB)
  • Assist and advise foreign dancers and guest artists with all relevant applications/work permits and clearance forms related to their employment with Alberta Ballet. Coordinate all TFW applications and when necessary assist applicants with their permanent residence applications (PR)
  • Travel with the company on tour as chief organizer and give full support to all personnel on tour
  • Coordinate and supply information to the rehearsal assistants for the performances of The Nutcracker whether in Calgary or on tour
  • In working with the Alberta Ballet Development Department research, secure and contract suppliers and ‘in-kind’ suppliers for all required travel and medical needs
  • Work with the Development Department to arrange benefits for all “in kind” suppliers
  • Coordinate all logistical support for, physiotherapists, doctors and chiropractors, etc. for all dancers and guest artists.
  • Manage and report on budgets associated with company dancers, guest artists and all accommodation, travel and per diem
  •  Liaise with local presenters, local publicists, theatre managers, corporate sponsors and government officials while on tour
  • On occasion review performance settlements, collect performance fees and make bank deposits
  • Collect relevant information relating to Alberta Ballet performances as required
  • Assist in negotiations with Canadian Actors Equity and represent the best interests of Alberta Ballet
  • Prepare dancers contracts and all administrative support associated with dancer’s engagements
  • Act as the representative of Alberta Ballet for the “Wellness Initiative” project
  • Coordinate comp ticket requests for all artists and production personnel
  • Other duties as required

REPORTING ACCOUNTABILITY
 
The Company Manager reports to the Director, Production & Touring.
 
Please send your resume and cover letter to Samantha Jobin samanthaj@albertaballet.com
No phone calls please.

Application Deadline: 
Friday, June 5, 2015
Start Date: 
Saturday, June 20, 2015
Type of Work: 
Full Time
City: 
Calgary
Province: 
Alberta
Education Level: 
University (Undergraduate)
Languages: 
English
Travel: 
Yes
Prefered Method(s) of Application: 
By E-Mail

Adjoint administratif de direction / Adjointe administrative de direction

Le Conseil des arts de l’Ontario est un organisme financé par la province et relevant du ministère du Tourisme, de la Culture et du Sport. Le but premier du CAO est d’octroyer des subventions aux artistes et aux organismes artistiques professionnels.

 

Poste syndiqué régulier à temps plein

Classification 3

Toronto

Échelle salariale : 40 056 $ -- 60 084 $

 

Le Conseil des arts de l'Ontario (CAO) est à la recherche d'un adjoint administratif de direction ou d'une adjointe administrative de direction, d'expérience professionnelle, qui sait traiter des dossiers à caractère confidentiel, qui fait preuve de tact, de discrétion et de professionalisme en tout temps, et qui offrira une vaste gamme de services administratifs, de services de bureau et de planification pour assurer un roulement efficace, efficient et professionnel au bureau de la direction et du conseil de direction.

 

Responsabilités :

  • Agit comme premier remplaçant du coordonnateur ou de la coordonnatrice de direction, en l'absence du titulaire de ce poste; ce poste offre un soutien direct au directeur général et chef de la direction, ainsi qu'au conseil de direction.
  • Coordonne la planification des réunions de la direction du CAO, du conseil de direction et des comités du conseil de direction; cela comprend le maintien de calendriers électroniques, la détection de conflits d'horaires, la résolution de tels conflits, le tout en déployant une combinaison de compétences de consultation, d'initiative personnelle et de bon jugement.
  • Avise les participants des réunions et assiste les invités, réserve et nettoie les salles de réunion, commande et livre les repas et les rafraichissements.
  • Fait les réservations de déplacement et d'hébergement.
  • Fait l'entrée et le tri du courrier et prend les mesures nécessaires, au besoin.
  • Répond aux invitations, aux demandes de participation à des événements spéciaux, et prépare le matériel de soutien pour ces événements.
  • Maintient l'image du directeur général et chef de la direction, et du conseil d'administration, en s'assurant que toute la correspondance en attente de signature respecte des normes constantes et professionnelles.
  • Prépare, photocopie, numérise, distribue et classe la correspondance, les rapports et les documents de façon opportune et efficace.
  • Assure la confidentialité et un haut niveau de précision au traitement des dossiers et des renseignements à caractère protégé.
  • Maintient le système de gestion des dossiers et des archives
  • Prend les notes lors des réunions et distribue les procès-verbaux, prépare l'ordre du jour et les dossiers du conseil de direction, et effectue le suivi des cas selon les besoins.
  • Prépare et distribue le calendrier des réunions régulières du conseil.
  • Remplit et présente les demandes de remboursement de frais de dépenses, prépare les demandes d'émission de chèque et de bons d'achat.
  • Répond aux demandes d'information de nature générale qui sont présentées par téléphone, par courriel ou en personne.
  • Commande les fournitures

 

Compétences recherchées/critères de sélection clés :

  • Minimum de deux ans d'expérience pertinente à fournir des services administratifs à des postes de leadership
  • Expérience de gestion d'horaire d'un personnel de direction considérée comme un atout
  • Expérience de préparation de documents tels ordres du jour, lettres et notes de services, et expérience de prise de notes, le tout avec précision
  • Expérience de travail sur des dossiers confidentiels et de traitement de renseignements à caractère protégé
  • Connaissances des systèmes pour conseils de direction et comités de direction
  • Solides compétences d'organisation d'un bureau administratif, de précision, d'attention aux détails et de gestion du temps efficiente
  • Aptitudes supérieures démontrées de discrétion, de jugement, de tact et de diplomatie
  • Aptitudes démontrées d'analyse, de résolution de problème et de prise de décision
  • Fiabilité, flexibilité et capacité de travailler sous pression de façon confiante et agréable
  • Excellentes aptitudes interpersonnelles, capacité d'établir de bonnes relations de travail à l'interne et à l'externe avec divers types de personnalités
  • Travaille bien de façon indépendante et en équipe
  • Aptitudes d'écoute et de communication orale et écrite de niveau supérieur en anglais, bilinguisme considéré comme un atout
  • Haut niveau d'expertise dans tous les aspects des pratiques et procédures de bureau modernes
  • Niveau de compétence intermédiaire à expert sur MS Office, Outlook et sur les applications de base de données
  • Possibilité de travailler après les heures régulières de bureau à l'occasion
  • Connaissance et sensibilisation aux questions qui préoccupent le monde des arts et de la culture, et compréhension du mandat et des objectifs du CAO considérées comme un atout

 

Les candidats qualifiés sont invités à envoyer une lettre de présentation accompagnée d’un CV, d’ici le 20 mai 2015, par l’une des méthodes suivantes :

 

Par la poste : Conseil des arts de l’Ontario, Bureau des ressources humaines, DOSSIER No 04-15, 151, rue Bloor Ouest, 5e étage, Toronto (Ontario)  M5S 1T6

 

En ligne : Formulaire de demande d’emploi en ligne (http://www.arts.on.ca/Page3436.aspx)

 

Les personnes ayant une limitation fonctionnelle qui nécessite des mesures d’adaptation à n’importe quelle étape du processus d’embauchage peuvent s’adresser à Nina Small par téléphone (1 800 387 0058, poste 7426) ou par courriel (nsmall@arts.on.ca).

 

Le Conseil des arts de l’Ontario souscrit au principe d'équité en matière d'emploi et appuie sans réserve la diversité en milieu de travail. Tous les candidats compétents sont invités à présenter une demande, notamment ceux de groupes revendiquant l'équité. Nous remercions tous les candidats de leur intérêt, mais communiquerons uniquement avec ceux qui seront sélectionnés pour une entrevue.

Application Deadline: 
Wednesday, May 20, 2015
Type of Work: 
Full Time
City: 
Toronto
Province: 
Ontario
Education Level: 
Technical Training
Languages: 
English
Travel: 
No
Prefered Method(s) of Application: 
By Mail
Apply Online
URL to Apply Online: 
http://www.arts.on.ca/Page3436.aspx

Executive Administrative Assistant

The Ontario Arts Council is a publicly funded agency of Ontario’s Ministry of Tourism, Culture and Sport.  OAC’s primary purpose is to award grants to professional artists and arts organizations.

 

Regular Full-Time, Unionized Position

Classification 3

Toronto

$40,056 - $60,084

 

The Ontario Arts Council (OAC) requires an experienced administrative professional to work in a confidential capacity, displaying tact, discretion and professionalism at all times while providing a wide variety of administrative, clerical and scheduling services to ensure the effective, efficient and professional operations of the Executive Office and for the Board of Directors.

 

Key Responsibilities:

  • Serves as primary back-up for the Executive Coordinator during absences, a position which provides direct support to the Director & CEO and Board of Directors
  • Coordinates scheduling of meetings for OAC leadership, Board meetings and Board Committee meetings. This includes maintaining electronic calendars and being aware of potential scheduling conflicts and resolving them using a combination of consultation and personal initiative and judgment
  • Contacts meeting participants and provides guest support, books and sets/clean up rooms, orders, arranges, and delivers meals/refreshments
  • Makes travel and accommodation arrangements
  • Collects, sorts and takes action where required on incoming mail
  • Manages RSVPs for invitations, attendance for special events, and preparation of event background information
  • Maintains the image of the Director & CEO and Board of Directors by ensuring that all correspondence prepared for signature adheres to a consistent and professional standard  
  • Prepares, copies, scans, distributes, and files correspondence, reports and documents in a timely and effective manner
  • Ensures confidentiality as well as a high level of accuracy when dealing with sensitive information and files
  • Maintains files and records management system
  • Takes and distributes minutes, prepares agendas and Board packages, and follows-up on items
  • Prepares and distributes the Board's meeting calendar
  • Completes and submits expense claims and prepares administrative cheque requisitions and purchase requisitions
  • Responds to general phone, email and in person enquiries
  • Orders supplies

 

Key Selection Criteria:

  • Minimum of two years relevant experience providing administrative support to senior leadership positions
  • Experience maintaining the schedule for executive level staff an asset
  • Experience preparing agendas, minutes, letters and memos accurately
  • Experience working in a confidential capacity dealing with highly sensitive information and files
  • Knowledge of Board and Board Committee systems
  • Sound administrative office organizational skills, accuracy, attention to detail, and efficient time-management
  • Proven excellent judgment and discretion, tact and diplomacy
  • Demonstrated analytical, problem solving and decision making skills
  • Dependability, flexibility, ability to work effectively under pressure with a confident and pleasant manner
  • Excellent interpersonal skills, ability to establish good working relationships internally and externally with a diverse range of individuals
  • Works well both independently and collaboratively as part of a team
  • Advanced verbal and written communication and listening skills in English, bilingualism in French is an asset
  • High level of expertise in all areas of modern office practice and procedures
  • Intermediate to expert level competence with MS Office, Outlook calendar, and database applications
  • Ability to work outside regular office hours on an occasional basis
  • Knowledge of and sensitivity to arts and cultural issues and an understanding of OAC’s mandate and objectives is an asset

 

Qualified candidates are invited to submit a cover letter and resume, by May 20, 2015 using one of the following methods:

Mail:        Ontario Arts Council, Human Resources Office, FILE #04-15, 151 Bloor Street West, 5th Floor, Toronto, Ontario  M5S 1T6

 

Online:   Online Application Form (http://www.arts.on.ca/Page3435.aspx)

 

If you are a person with a disability and require accommodation in any stage of the recruitment process please contact Nina Small at 1-800-387-0058 x 7426 or nsmall@arts.on.ca.

 

The Ontario Arts Council is proud to be an equal opportunity employer and strongly supports and values diversity in the workplace. Applications from all qualified candidates are welcome and individuals from equity-seeking groups are encouraged to apply. While we thank all candidates for their interest, only those selected for interview will be contacted.

Application Deadline: 
Wednesday, May 20, 2015
Type of Work: 
Full Time
City: 
Toronto
Province: 
Ontario
Education Level: 
Technical Training
Languages: 
English
Travel: 
No
Prefered Method(s) of Application: 
By Mail
Apply Online
URL to Apply Online: 
http://www.arts.on.ca/Page3435.aspx

Adjoint/Adjointe bilingue des communications

Le Conseil des arts de l’Ontario est un organisme financé par la province et relevant du ministère du Tourisme, de la Culture et du Sport. Le but premier du CAO est d’octroyer des subventions aux artistes et aux organismes artistiques professionnels.

 

Poste syndiqué régulier à temps plein

Classification 3

Toronto

Échelle salariale : 40 056 $ – 60 084 $

 

Le Conseil des arts de l'Ontario (CAO) est à la recherche d'un ou d’une spécialiste capable de fournir des services d'administration et de soutien au service des Communications. Ce poste devrait intéresser les personnes ayant une formation en communications désireuses d’obtenir une expérience directe en communications.

 

Responsabilités :

  • Garde et entretien d’un système de classification central et d’un inventaire des publications de l’organisme, ainsi que mise à jour et suivi de l’agenda du service
  • Suivi des médias, compilation et distribution électronique des coupures de presse
  • Préparation des dossiers de presse et de la documentation des événements spéciaux
  • Administration des procédures financières du service des communications, notamment la préparation, le traitement et le suivi des demandes d’achat, des contrats et des factures, contrôle de l’approbation des reçus pour les marchandises, services et paiements, suivi de tous les détails financiers pertinents sur feuilles de calcul budgétaires Excel
  • Organisation et mise en œuvre des plans de distribution de courrier papier et électronique, recherche, mise à jour et préservation des listes de contacts de l’organisme, extraction et simplification des listes de distribution, préparation de multipostages et de lettres et enveloppes pour distribution par courrier, téléchargement des listes de distribution et aide pour la distribution électronique
  • Soutien pour la coordination des événements
  • Téléchargement du contenu sur le site web, préparation des premières ébauches des campagnes de courriel et des articles des bulletins électroniques
  • Assistance pour l’exécution des campagnes et activités dans les médias sociaux
  • Rédaction, édition et correction d’épreuves à la demande
  • Travail occasionnel en heures supplémentaires

 

Compétences recherchées/critères de sélection clés :

  • Connaissance du secteur des communications confirmée par un diplôme ou un certificat en communications et/ou un autre domaine d’études pertinent
  • Expérience administrative appréciable prouvée dans un secteur connexe, solides compétences en organisation et coordination, attention au détail et connaissance approfondie des méthodes administratives
  • Expérience du suivi et du contrôle des budgets et des dépenses
  • Expérience du soutien à des fins professionnelles des profils sur médias sociaux comme Facebook et Twitter
  • Expérience du travail ou du soutien dans les domaines suivants : planification et coordination des événements, production de documents imprimés et autres, relations avec les médias et les gouvernements; cette expérience constitue un atout important
  • Maîtrise intermédiaire à avancée du progiciel Microsoft Office et des bases de données de contacts
  • Connaissance de base du langage HTML et expérience du téléchargement de contenu sur les sites web à l’aide d’outils de mise en page, logiciels et programmes de conception graphique
  • Compétences au-dessus de la moyenne en rédaction, correction d’épreuves et édition en anglais
  • Niveau avancé de bilinguisme en français écrit et oral
  • Excellentes aptitudes en relations interpersonnelles et communications, tact et discrétion
  • Capacité à établir des relations de travail positives et efficaces, à tous les niveaux internes et externes, avec des personnes de diverses communautés
  • Degré élevé d’initiative, fiabilité et jugement
  • Capacité à travailler sous pression pour respecter des délais serrés et adaptabilité pour faire face aux priorités et les modifier au besoin
  • Connaissances générales et appréciation des arts constituent un atout

 

Les candidats qualifiés sont invités à envoyer une lettre de présentation accompagnée d’un CV, d’ici le 22 mai 2015, par l’une des méthodes suivantes :

Par la poste : Conseil des arts de l’Ontario, Bureau des ressources humaines, DOSSIER No 03-15, 151, rue Bloor Ouest, 5e étage, Toronto (Ontario)  M5S 1T6

En ligne : Formulaire de demande d’emploi en ligne (http://www.arts.on.ca/Page3436.aspx).

Les personnes ayant une limitation fonctionnelle qui nécessite des mesures d’adaptation à n’importe quelle étape du processus d’embauchage peuvent s’adresser à Nina Small par téléphone (1‑800‑387‑0058, poste 7426) ou par courriel (nsmall@arts.on.ca).

Le Conseil des arts de l’Ontario souscrit au principe d'équité en matière d'emploi et appuie sans réserve la diversité en milieu de travail. Tous les candidats compétents sont invités à présenter une demande, notamment ceux de groupes revendiquant l'équité. Nous remercions tous les candidats de leur intérêt, mais communiquerons uniquement avec ceux qui seront sélectionnés pour une entrevue.

  •  
Application Deadline: 
Friday, May 22, 2015
Type of Work: 
Full Time
City: 
Toronto
Province: 
Ontario
Education Level: 
Technical Training
Languages: 
English
French
Travel: 
No
Prefered Method(s) of Application: 
By Mail
Apply Online
URL to Apply Online: 
http://www.arts.on.ca/Page3436.aspx

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